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Cultural Programs Coordinator
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Under the supervision of the Cultural Program Manager coordinates administrative and logistical support for cultural programs to include interdepartmental services, cultural classes, vendor contracts, internship program, school visits and aides the department in maintaining and updating the calendar and schedule of events. Supports and maintains partner and client relationships to ensure excellent customer service, proper planning, and execution of cultural programs. This position will work in partnership with the Cultural Program Manger to supervise the internship program.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Provides support and coordination for cultural programs, including but not limited to: written and verbal communication with clients and partnering ANHC departments, coordination with internal and external contracted vendors including culture bearers, artists, Native Youth Olympic Games athletes and dance groups.
- Serves as a liaison between cultural programs and facility and event rentals to book events and classes and organize set-up and take-down for programming.
- Provides set-up and support of equipment such as audio/visual equipment, DVD, Bluetooth, lighting, and various theatre equipment.
- Ensure appropriate support staff is scheduled for all cultural programming events.
- Contributes to department growth and goals to improve services and quality of the cultural programs.
- Supports the Cultural Program Manager in planning the ANHC Internship Program including direct supervision of interns.
- Trains and serves as a mentor and direct point of contact for interns.
- Supports cultural training for staff and helps to facilitate orientation for the summer season.
- Leads tours and serves as a main point of contact for onsite school visits.
- Support internal ANHC programming for various departments as needed.
- Additional duties as assigned based on needs of the business.
- Demonstrated experience and knowledge working in an administrative role in a fast paced and ever-changing environment.
- Strong written, verbal, and interpersonal communication skills in a professional environment.
- Demonstrated ability to understand and execute oral and written instructions.
- Demonstrated ability to work independently and in a team environment.
- Excellent organizational and time management skills.
- Ability to manage multiple projects independently.
- Excellent problem-solving and critical thinking skills.
- Ability to multi-task and prioritize projects and adapt to high pressure situations.
- Must be flexible and able to work evenings and weekends.
- Demonstrated ability to work well with vendors and clients in a professional manner.
- Experience working with the Microsoft suite of products.
- Provide excellent customer service to both internal and external stakeholders.
PHYSICAL REQUIREMENTS/WORKING CONDITIONS:
- Indoors: Primarily in an environmentally controlled office;
- Outdoors: Ability to work outside in all weather conditions typical for Anchorage Alaska Summers.
Must be able to lift and/or move up to 50 lbs.
- Frequently required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.
- High School diploma or equivalent.
- Must be at least 18 years of age.
- 1-3 years of professional administrative experience.
- One year of supervisory experience.
- 3+ years of professional administrative experience.
- Demonstrated knowledge and understanding of the social, health, educational, training, and cultural needs of the Alaska Native/American Indian community.
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