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Finance

Assistant Controller

JOB STATEMENT/PURPOSE:

Under the direction of the Finance Director and with the support of the Accounting Supervisor and clerical staff, the Assistant Controller will help plan and direct the accounting operations of the company. Supervises the accounting staff.  Provides general administrative and organizational support for the Human Resources function, including record-keeping, file maintenance, including maintaining confidential employee records and files. Work is performed in accordance with generally accepted accounting principles, state and federal regulations, grant guidelines, and employment laws, including privacy (HIPPA).

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Supervisory Responsibilities:

  1. Oversees the operations of the Accounting Department, which include daily sales, accounts payable, accounts receivable, bank reconciliations, and payroll.
  2. Oversees training programs and identifies training needs.

Accounting:

  1. Maintains a documented system of accounting policies and procedures; implements a system of controls over accounting transactions to minimize risk.
  2.  
  3. Prepare Journal Entries and General Ledger Account Reconciliations, researching and resolving variances
  4. Bookkeeping support provided for several revenue producing departments, including the Gift Shop, Café, Facility Rentals, Admissions, Cultural Awareness Workshops and others under development.
  5. Supports Development in tracking and reporting donor gifts in Donor Perfect system.
  6. Work with the Finance Director in preparation for the annual Financial and Federal Single Audit
  7. Works with Finance Director in monthly close process, assisting with monthly management reporting.
  8. Works with Finance Director in preparation of annual budget and forecasts,

General Management:

  1. Works with Administrative Staff, to help ensure smooth running of the administrative office.
  2. Works with the program staff, grant writers and other staff to help ensure compliance with grant documents, contracts, and other legal requirements.

Human Resources:

  1. Supports the HR Director with the onboarding and off boarding of employees by overseeing the preparation of checklists, forms, and overseeing   confidential employee files.
  2. Oversees Benefit Administration, tracking eligibility dates, providing enrollment forms and ensuring payroll deductions are communicated to the payroll processor, and reviewing vendor invoices for accuracy.  Coordinates daily benefits processing.
  3. Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records.
  4. Comply with laws and regulations pertaining to Human Resources and employee files and records.

ESSENTIAL SKILLS:

  1. Ability to collect data and interpret data contained in reports and other source documents, for transcribing and entering into other systems and formats.
  2. Contract, documentation and compliance administration.
  3. High standard of confidentiality and professional discretion.
  4. 10+  years of Accounting experience
  5. Bachelor’s Degree required , Accounting Degree preferred and may substitute for work experience
  6. CMA preferred, or willingness to pursue.

Knowledge:

  1. Knowledge of Generally Accepted Accounting Principals
  2. Knowledge of and/or willingness to learn laws and regulations pertaining to Human Resources and employee files and records, including ACA, ERISA, COBRA, FMLA, ADA, Section 125, workers' compensation, Medicare, OBRA, and Social Security and DOL requirements.
  3. Knowledge of and/or willingness to learn laws and regulations pertaining to Federal Grant Compliance, including 2CFR Part 200.
  4. Knowledge of state and federal regulations, and developing policies and procedures to ensure compliance.

Skills/Abilities:

  1. General Ledger reconciliation and Journal Entry preparation
  2. Data Entry and File management skills
  3. Supervisory experience
  4. Strong organizational and time management skills.
  5. Strong communication skills, both oral and written.
  6. Good problem solving skills.
  7. QuickBooks Experience and Donor Perfect Experience a plus.  Proficient in Microsoft Office Suite, experience with other web based applications and automated work flow processes and procedures.
  8. Knowledge of administrative and clerical procedures.

OTHER RESPONSIBILITIES:

  1. Additional duties as assigned based on needs of the business.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

Weather:

  1. Indoors: Primarily in an environmentally controlled office; requires most or all work to be done inside.

Noise level:

  1. Quiet to moderate.

Physical requirements:

  1. Must be able to lift and/or move up to 25 lbs.
  2. Frequently required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.