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Cultural Tourism

Event Support Part-time

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JOB TITLE:                   Event Support – Part Time

DEPARTMENT:             Social Enterprise

REPORT TO:                Events Manager

DATE REVISED:           November 1, 2022

CLASSIFICATION:        Part-Time, Non-Exempt; hourly

JOB STATEMENT/PURPOSE:

Under the supervision of the Events Manager provides logistical support for the facility rental and events team to include interdepartmental support services, event set-up and take-down, vendor coordination, additional equipment, audio/visual needs and serves as a main point of contact onsite.  Ensures that facility rentals provide excellent customer service and execution of facility rentals and events.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provides general support and event coordination to the facility rentals team.
• Provides logistic support including set-up and take-down for facility rentals and events.
• Serves as main point of contact onsite for events to ensure a smooth-running experience and positive attendee experience while troubleshooting problems or issues that may arise.
• Supports events on the day of, including event set-up, communication with staff, organizing vendors, and managing load-out.
• Provides set-up and support of complex equipment such as audio/visual equipment, DVD, Bluetooth, lighting, and various theatre equipment.
• Aids the facility rentals team in storage, cleanliness and care all linens, tables, chairs, and equipment.
• Support internal event planning for various departments as needed.
• Ensure compliance with all health and safety obligations for events.
• Additional duties as assigned based on needs of the business.

ESSENTIAL SKILLS:

• Demonstrated experience and knowledge working in the special events industry and related services (corporate events, weddings, meetings, parties).
• Strong written, verbal, and interpersonal communication skills in a professional environment.
• Demonstrated ability to understand and execute oral and written instructions.
• Demonstrated ability to work independently and in a team environment.
• Excellent organizational and time management skills.
• Ability to manage multiple projects independently.
• Excellent problem-solving and critical thinking skills.
• Ability to multi-task and prioritize projects and adapt to high pressure situations.
• Must be flexible and able to work evenings and weekends.
• Demonstrated ability to work well with vendors and clients in a professional manner.
• Ability to learn and utilize internal event management software.
• Provide excellent customer service to both internal and external stakeholders.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

Weather:

• Indoors: Primarily in an environmentally controlled office; requires most or all work to be done inside.

Noise level:

• Quiet to moderate.

Physical requirements:

Must be able to lift and/or move up to 50 lbs.

• Frequently required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.

MINIMUM QUALIFICATIONS

• High School diploma or equivalent.
• Must be at least 18 years of age.

PREFERRED QUALIFICATIONS

• 1 year of professional event coordination experience.
• Demonstrated knowledge and understanding of the social, health, educational, training, and cultural needs of the Alaska Native/American Indian community.

 

 

 

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