Administration

Event Support - Part Time

JOB TITLE: Event Support – Part Time

DEPARTMENT: Social Enterprise

REPORT TO: Events Coordinator

DATE REVISED: August 30, 2023

CLASSIFICATION: Part-Time, Non-Exempt; hourly

JOB STATEMENT/PURPOSE:

Under the supervision of the Events Coordinator provides logistical support for the facility rental and events team to include interdepartmental support services, event set-up and take-down, vendor coordination, additional equipment, audio/visual needs and serves as a main point of contact onsite. Ensures that facility rentals provide excellent customer service and execution of facility rentals and events.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Provides general support and event coordination to the facility rentals team.
Provides logistic support including set-up and take-down for facility rentals and events.
Serves as main point of contact onsite for events to ensure a smooth-running experience and positive attendee experience while troubleshooting problems or issues that may arise.
Supports events on the day of, including event set-up, communication with staff, organizing vendors, and managing load-out.
Provides set-up and support of complex equipment such as audio/visual equipment, DVD, Bluetooth, lighting, and various theatre equipment.
Aids the facility rentals team in storage, cleanliness and care all linens, tables, chairs, and equipment.
Support internal event planning for various departments as needed.
Ensure compliance with all health and safety obligations for events.
Additional duties as assigned based on needs of the business.

ESSENTIAL SKILLS:

Demonstrated experience and knowledge working in the special events industry and related services (corporate events, weddings, meetings, parties).
Strong written, verbal, and interpersonal communication skills in a professional environment.
Demonstrated ability to understand and execute oral and written instructions.
Demonstrated ability to work independently and in a team environment.
Excellent organizational and time management skills.
Ability to manage multiple projects independently.
Excellent problem-solving and critical thinking skills.
Ability to multi-task and prioritize projects and adapt to high pressure situations.
Must be flexible and able to work evenings and weekends.
Demonstrated ability to work well with vendors and clients in a professional manner.
Ability to learn and utilize internal event management software.
Provide excellent customer service to both internal and external stakeholders.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

Weather:

Indoors: Primarily in an environmentally controlled office; requires most or all work to be done inside.

Noise level:

Quiet to moderate.

Physical requirements:

Must be able to lift and/or move up to 50 lbs.

Frequently required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.

MINIMUM QUALIFICATIONS

High School diploma or equivalent.
Must be at least 18 years of age.

PREFERRED QUALIFICATIONS

1 year of professional event coordination experience.
Demonstrated knowledge and understanding of the social, health, educational, training, and cultural needs of the Alaska Native/American Indian community.

ACCEPTANCE and ACKNOWLEDGEMENT

I have reviewed and understand the above position description and believe it to be accurate and complete.

I also agree that ANHC retains the right to change this job description at any time and will provide me with written revisions and addendum prior to the installation of the new policies or requirements.

I will also be provided a copy of a Company Policy Manual, detailing other requirements and responsibilities, in addition to those stated in this document. I also understand that, although there are areas, which can be delegated to other members of my staff, I am fully accountable for assuring that these areas are carried out on a daily or weekly basis. The functional role of Person In Charge cannot be delegated to another member of the team.

Therefore, the undersigned are in common agreement on the functional role of the Person In Charge, as outlined in this document. It is understood and agreed that this Position Description is intended to serve as a listing of the requirements for this position, the authority for action that the individual occupying the Person In Charge’s position has and the responsibilities and duties to be performed. This document is not intended as a contract for employment, nor does it guarantee employment for any period of time. Employment is “At Will” and employment may be mutually terminated at any time.

________________________ _______________________

Supervisor Supervisor

Date:________________ Date:_______________

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