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*Administration

Executive Assistant

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Job Title: Executive Assistant

Reports to: Human Resources Manager                                                 Status: Full Time Year Round

Exempt/Non-Exempt: Non-Exempt                                                         Wage: DOE

Essential Job Responsibilities/Duties/Tasks include the following; other duties may be assigned:

• Assist in managing and procuring employee housing.
• Oversee reception in coordination with the Human Resources Manager.
• Perform administrative tasks as needed by Directors.
• Manage and track employee uniforms.
• Manage donations requests.
• Coordinate employee transportation. 
• Assist with Golf Course covenants, conditions, and restrictions.
• Professionally administer all incoming calls and ensure calls are redirected appropriately.
• Greet guests, visitors, and employees in a professional, friendly, and hospitable manner.
• Use RTP to assist employees and guests in season pass and day ticket sales.
• Order, receive, stock, and distribute office supplies.
• Coordinate the pick-up and delivery of mail services (FedEx, UPS, USPS).
• Prepare memos, correspondence, reports, announcements, and other documents.
• Deal with enquiries from the public and employees.
• Maintain Red Lodge Mountain publications.
• Fill in for other departments as necessary (tickets, rentals, retail, food and beverage).

Skills and Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Required:

• Punctual and highly organized.
• Should be customer service driven.
• Able to use multi-line phone system.
• Excellent written and verbal communication skills.
• High degree of computer literacy and proficient in Microsoft Office suite.
• Ability to work varied schedule including weekends/holidays.
• Self-motivated individual that is able to work alone or as part of a team.
• Ability to work on multiple projects simultaneously.
• Professionally handle confidential and sensitive information.

Experience/ Education

Required:

• Minimum 2 years administrative and customer service experience.
• High School diploma or GED.

Preferred:

• Experience in ski industry

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle or feel objects, tools, or controls and talk and hear.  Employees must be capable of standing and or walking 20% of a normal 8 hour work shift. The employee frequently is required to reach with hands and arms.  The employee is occasionally required to lift and move up to 25 lbs.

Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee rarely works near moving mechanical parts. The noise level is moderate. Harsh weather conditions will occasionally be encountered en route to work.

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