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*Administration

*Administrative Assistant - Part Time Seasonal

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Job Title:   Administrative Assistant - Part Time Seasonal

Reports to:   Human Resources Manager                                                                               Wage:  DOE

Exempt/Non-Exempt:   Non-Exempt

Job Summary:  Attends to visitors and inquires on the phone and face to face. Supply information regarding Red Lodge Mountain Resort to the general public, clients, and customers. Assist Human Resources Manager as necessary.

Essential Job Responsibilities/Duties/Tasks include the following; other duties may be assigned:

• Professionally administer all incoming calls and ensure calls are redirected appropriately.
• Greet guests, visitors, and employees in a professional, friendly, and hospitable manner.
• Assist Marketing Department with managing social media, snow reports, and publications
• Use RTP to assist employees and guests in season pass and day ticket sales.
• Sort and deliver mail to employees.
• Order, receive, stock, and distribute office supplies.
• Coordinate the pick-up and delivery of mail services (FedEx, UPS, USPS)
• Prepare memos, correspondence, reports, announcements, and other documents.
• Administer inquiries from the public and employees.
• Maintain Red Lodge Mountain publications.
• Fill in for other departments as necessary (tickets, rentals, retail, food and beverage).

Skills and Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Required:

• Punctual and highly organized.
• Should be customer service driven.
• Able to use multi-line phone system.
• Excellent written and verbal communication skills.
• High degree of computer literacy and proficient in Microsoft Office suite.
• Ability to work varied schedule including weekends/holidays.
• Self-motivated individual that is able to work alone or as part of a team.
• Ability to work on multiple projects simultaneously.

Experience/ Education

Required:

• Minimum 2 years customer service experience.

Preferred:

• Experience in ski industry

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle or feel objects, tools, or controls and talk and hear.  Employees must be capable of standing and or walking 20% of a normal 8 hour work shift. The employee frequently is required to reach with hands and arms.  The employee is occasionally required to lift and move up to 25 lbs.

Equipment Used:

• Computer            
• Telephone

Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee rarely works near moving mechanical parts. The noise level is moderate. Harsh weather conditions will occasionally be encountered en route to work.

 

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