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Facilities Management

Construction Administrative Coordinator - Full Time - 1/09/19

Bargaining Unit:  Non Licensed                       Rate of Pay:  $25.32 / HR + DOE

SUMMARY:  Coordinates day-to-day construction activity for the District.  Assists in taking project from infancy to project completion.  Maintains all necessary documentation, records and plans. Assists in contract, insurance and bonding review.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following:

Assists Director in capital budgeting, estimating and planning.

Assists Director in tracking and maintaining project budgets.  

Assists in plan review and scope development.

Administers public bid process and assists with contract review.

Produces and maintains all project files.

Produces and maintains project and specification binders.

Coordinates and records construction meetings.

Schedules subcontractors and inspections.

Ensures project folders are neat and orderly.

Makes biweekly project site visits.

Maintains all certified payroll records.

Works with field staff to ensure successful project.

Coordinates shutdowns and schedules with end users.

Stays ahead of project schedule to ensure successful transitions.

Updates and alters schedules.

Maintains As-built drawings.

Creates and distributes close out binders and documentation.

Administers District files on equipment history and construction project records.

Assists Director and Supervisor with departmental work schedules and payroll as necessary.

Prepares and distributes numerous reports.

Issues purchase orders and places orders for supplies and equipment as needed up to $1000.

Approves invoices for routine items up to $500. 

Follows up with vendors on billing issues.  Assists Director and Supervisor to insure service tickets and invoices are accurate.  Verifies service or parts received.  Reviews billing discrepancies with vendors.

Maintains active status for numerous District licenses and permits as needed.  Ensures licenses/permits renewed in a timely manner; issues fees.  Maintains files.  Ensures licenses/permits are available for regulatory agencies.

Assists Director with departmental policies and procedures to reflect current requirements.

Assists Director with regulatory documents.

Coordinates with various agencies on District matters, i.e., Truckee Fire, Nevada County Environmental Health, TRPA, PUD, Washoe County, OSHPD, Town or Truckee Building and Planning.

Demonstrates System Values in performance and behavior.

Complies with System policies and procedures.

Other duties as may be assigned.

EDUCATION AND EXPERIENCE:  5 years of equivalent or related experience.  Experience with OSHPD preferred.

LICENSES, CERTIFICATIONS:  Required:  Valid driver’s license. 

OTHER EXPERIENCE/QUALIFICATIONS:  Required: Proficient with Microsoft excel, word and project.  Preferred: Visio Experience